Project Administrator Lyngby

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Are you service‑minded to your core and motivated by creating outstanding resident experiences? Then you might be the key person we are looking for to join our team in Lyngby!

Xior is Europe’s largest provider of premium student housing. Basecamp by Xior is part of our impressive real estate portfolio, with properties in Denmark, Sweden, Germany, and Poland. We create vibrant and inclusive communities where students can thrive and grow. Our property in Lyngby is home not only to hundreds of students but also to modern rental apartments. Basecamp by Xior Lyngby is known for its award‑winning architecture and dynamic atmosphere.

About the role

As a Project Administrator, you will play a central and hands‑on role in the daily operations of our 147 rental units and assist in coordinating our 639 student residences. You will be responsible for ensuring that the rental apartments are always fully occupied — from following up on leads and conducting apartment viewings to signing lease agreements. You will serve as the link between residents, suppliers, and internal teams, ensuring that the property is well‑maintained, operations run smoothly, and that our residents enjoy a first‑class living experience.

Working hours are generally Monday to Friday from 9:00 to 17:00, but they may vary depending on scheduled viewings. Planning is done in close cooperation with the team to ensure flexibility and a positive daily work environment for everyone.

Responsibilities:

Rental & showing rental units

• Coordinate the entire rental process from initial enquiry to move-out.
• Plan and conduct property viewings / open house events.
• Communicate with potential tenants and manage incoming applications.
• Prepare and administer rental contracts.
• Monitor the housing market and competitor pricing.

Finance & budget

• Prepare and follow up on operational and maintenance budgets.
• Administer rent invoicing and ensure timely payments.
• Maintain financial oversight of the property and identify opportunities for optimisation.
• Collaborate with the accounting department/auditor on financial reporting.

Operations & administration

• Coordinate the daily operations of the rental units.
• Handle communication with suppliers, contractors, and the cleaning team.
• Plan and follow up on inspections, repairs, and service requests.
• Conduct move‑in and move‑out inspections and manage handover reports.
• Support budgeting, reporting, and invoice management.
• Ensure that the properties remain well‑maintained and fully operational.
• Provide support to the student housing operations during peak periods.

Legislation & compliance

• Solid knowledge of tenancy law and relevant legislation.
• Prepare and maintain lease agreements and resident documentation.
• Ensure correct notifications, adjustments, and all required documentation.
• Provide advice and consultation to management on tenancy‑related matters.
• Handle disputes and coordinate communication with authorities when needed.

What we offer

• An inspiring work environment and great colleagues.
• A strong focus on well‑being and personal development.
• Pension scheme with health insurance.
• Lunch program and great coffee.
• Social events throughout the year.
• 25 vacation days + additional days off around public holidays, as well as 5 extra annual leave days.
• A strong bonus program – depending on the company’s overall performance.

Who do we imagine in this role?

You have a natural service mindset and a passion for creating great experiences. You have a knack for sales and communication and thrive on being on the go. You are a team player who is happy to lend a hand where needed. In addition, we imagine that you have:

• Experience with property administration and residential leasing.
• Good knowledge of tenancy law.
• A solid understanding of finance, budgeting, and operations.
• Familiarity with IT systems used in property management.
• A structured, independent, and responsible work approach.
• Strong communication skills in Danish and English – both written and spoken.
• A strong sales‑ and customer‑oriented mindset.

Additional Information

This is a full‑time position, and we are looking to fill the role as soon as possible – ideally with a start date no later than May 2026.

Interested?
Send your CV or any questions directly to HR Manager Caroline Carlsen at caroline.carlsen@xior.eu.

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